Privacy Policy

Aivanta Inc. – Privacy Policy

Last Updated: 

Aivanta Inc. (“Aivanta,” “we,” “our,” or “us”) is committed to protecting your privacy and the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you interact with our website, register for events, engage with our services, or communicate with us.

By accessing or using our website or submitting information to us, you agree to the terms of this Privacy Policy.

1. Interpretation and Definitions

Interpretation

Terms with an initial capital letter have the meanings described in this section. These definitions apply whether the terms appear in singular or plural form.

Definitions

  • “Account” means a unique profile or registration you create to participate in Aivanta events or access certain features of our services.
  • “Company” (also referred to as “Aivanta,” “we,” “us,” or “our”) means Aivanta Inc., based in Brooklyn, New York, U.S.A.
  • “Country” refers to the United States of America.
  • “Consumer” means a natural person acting for personal or household purposes, as defined under the California Consumer Privacy Act (CCPA/CPRA).
  • “Personal Data” means any information that identifies, relates to, describes, or can be associated with an individual.
  • “Service Providers” refers to third-party companies that assist in operating, supporting, or delivering our services, such as website hosting, CRM platforms, email systems, or analytics providers.
  • “You” or “User” means any person accessing or interacting with Aivanta’s website or submitting information to Aivanta Inc.
  • “Website” refers to Aivanta’s online properties, including aivanta.io and related domains.

2. Personal Data We Collect

Aivanta collects only the information needed to operate our business, manage events, and communicate with participants.

Information You Provide to Us

We may collect the following types of Personal Data directly from you:

  • Name
  • Email address
  • Company name and/or job title
  • Billing or payment details when you purchase event registrations or related services
  • Event registration information, which may include selections, preferences, or participation details

We do not collect phone numbers or additional personal attributes beyond what is listed above.

Information Automatically Collected

Aivanta does not collect IP addresses, device identifiers, tracking pixel data, location information, or usage analytics beyond basic, essential website functionality.

The only technical data collected relates to essential cookies, which enable the website to function properly (see Section 7).

Information From Third Parties

Aivanta does not receive Personal Data from:

  • Event partners
  • Sponsors
  • Social media platforms
  • Public databases
  • External data providers

All information is collected directly from you.

3. How We Use Your Personal Data

Aivanta uses your Personal Data solely for legitimate business purposes, including:

  • Event Management: coordinating registration, participation, scheduling, and communication for Aivanta events.
  • Communications: sending updates, event announcements, confirmations, reminders, or relevant business communications.
  • Analytics (Limited): internal reporting or reviewing performance metrics generated by our hosting or CRM systems.
  • Payment Processing: when applicable, to complete transactions for event registrations or related services.

We do not use your Personal Data for website personalization, advertising, or automated profiling.

4. Sharing and Disclosure of Personal Data

Aivanta does not sell your Personal Data and does not share your data with sponsors, advertisers, or external partners for marketing or commercial purposes.

We may share limited data only with the following:

A. Service Providers

We may disclose Personal Data to trusted third parties who provide services such as:

  • Website hosting
  • Customer relationship management (CRM) systems
  • Email communication tools
  • Secure cloud storage
  • Analytics services
  • Technical support or maintenance

These providers are permitted to use Personal Data only to perform services for Aivanta and are required to protect it.

B. Legal or Compliance Requirements

We may disclose your Personal Data if required to:

  • Comply with applicable laws or regulations
  • Respond to lawful requests or legal processes
  • Protect Aivanta’s rights, privacy, safety, or property

C. Business Transactions

Aivanta does not currently share Personal Data with buyers or investors. If that ever changes (e.g., in a merger or acquisition), we will provide notice consistent with applicable law.

5. Cookies and Essential Tracking

Aivanta uses only essential cookies that support core website operations such as:

  • Page loading
  • Navigation
  • Managing secure session states
  • Enabling registration or login forms

We do not use:

  • Analytics cookies
  • Advertising or retargeting cookies
  • Third-party tracking pixels
  • Behavioral monitoring tools

Your continued use of the site signifies your consent to essential cookies necessary for its operation.

6. International Transfers

Aivanta is headquartered in the United States. If you access our website from outside the U.S., your information may be transferred to and processed in the United States.

We take appropriate measures to ensure that Personal Data is handled securely and in accordance with applicable laws when such transfers occur.

7. Data Security and Retention

We implement reasonable administrative, technical, and organizational measures to protect your Personal Data from unauthorized access, loss, misuse, or alteration.

We retain Personal Data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including legal, accounting, or reporting requirements.

8. Your Privacy Rights

Depending on your location, you may have specific privacy rights:

A. GDPR (European Union/EEA Users)

You may request:

  • Access to your Personal Data
  • Correction of inaccurate information
  • Deletion of your data (“right to be forgotten”)
  • Restriction of processing
  • Data portability
  • Objection to certain types of processing

B. CCPA / CPRA (California Residents)

You may request:

  • Disclosure of the Personal Data we collect
  • Deletion of Personal Data
  • Correction of inaccurate information
  • Information on how data is used
  • Non-discrimination for exercising privacy rights

Aivanta does not sell or share Personal Data for cross-context behavioral advertising under CCPA definitions.

C. Rights for All Users

All users may:

  • Request a copy of their Personal Data
  • Request correction or deletion
  • Withdraw consent for email communications
  • Ask questions about how their data is handled

To exercise any of these rights, contact us at info@aivanta.io.

9. Children’s Privacy

Aivanta’s services are not directed toward individuals under the age of 18. We do not knowingly collect Personal Data from minors. If you believe a minor has provided information to us, please contact us and we will take appropriate action.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or operational needs. Updates will be posted on this page with a revised “Last Updated” date.

We encourage you to review this Privacy Policy regularly.

11. Contact Us

If you have questions, requests, or concerns related to this Privacy Policy or our data practices, you may contact us at:

Aivanta Inc.
 Email: info@aivanta.io

We welcome all inquiries and will respond promptly and thoroughly.